The Spiritualists’ National Union (SNU) understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our members and associates and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
The SNU, Limited by guarantee (incorporating the Spiritualists’ Lyceum Union Registered in England No. 71661 Charity No. 261898 (England & Wales) SC041714 (Scotland) Registered Office, Redwoods, Stansted Hall, Stansted Mountfitchett, Essex, CM24 SUD
Data Protection Officer: Rachael Loukes
Email: rachael.loukes@snu.org.uk Telephone: 01279 816363
Postal Address: Redwoods, Stansted Hall, Stansted Mountfitchett, Essex, CM24 SUD
We are regulated by the Charity Commission and the UK Date Protect ion Act 2018
This Privacy Information expla ins how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
Personal data is defined by e General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any infonna ion relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler enns, any information about you that enables you to be identified. Personal data covers ob ious infonnation such as your name and con ac details, but it also
covers less obvious infonna ion such as identification numbers, elec ronic location data, and other online identifiers. The personal data that e use is se out in Part 5, below.
Under the GDPR, you have he fo llot ing rights, which we will always ark o uphold:
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11 . Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
We may collect some or all of the following personal data (this may vary according to your relationship with us:
Under the GDPR, we must a ays have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data (may be used for one of the following purposes:
We will not keep your personal data for any longer than necessary in light of reason(s) for which it was first collected. Your Personal data will therefor be kept for the following periods. (or, where there is no fixed period, the following factors will be used to determine how long it is kept);
For additional information refer to the SNU ‘Document Retention Policy’.
If a UK Resident
We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.
If a non UK Resident
We share your data within the group of which we are a part. Where this involves the transfer of personal data outside the EEA, our group ensures that personal data is protected, by requiring all branches/departments within the group to follow the same rules with respect to personal data usage. These are known as “binding corporate rules”. More information on binding corporate rules is available from the European Commission.
We will not share any of your personal data with any third parties for any purposes, subject to one important exception.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
or
We may share your personal data with other SNU Branches/Departments in our group for
information.
We may sometimes contract with third parties to supply products and/or services to you on our behalf. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that we hold.
• Spiritualists’ National Union Trust in relation to financial processing on behalf of SNU.
If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8.
If any personal data is transferred outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR, as explained above in Part 8. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the
instructions of a government authority.
10. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11 .
There is not ·normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within in not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details for the attention of –
The Chief Administrative Officer
Email: PAtoCAO@snu.orq.uk Telephone number: 01279 816363
Postal Address: Redwoods, Stansted Hall, Stansted Mountfitchett, Essex, CM24 SUD
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection. Any changes will be made available on the SNU website. Members, churches and District Councils will be informed in writing by post.
Your confirmation of acceptance of this policy will be obtained by requesting you sign an acceptance
document.
Issue November 2018